Billable hours leaking into admin
Your team is paid to advise, not to chase documents, retype contract clauses, or rebuild the same client report every Tuesday. The hours you bill are a fraction of the hours they spend.
Why this matters nowThree things are
Three things are
costing you right now.
Every professional services and construction firm we've worked with is bleeding margin in the same three places. The fix is rarely more people -- it's a system.
Document intake is the bottleneck
Every new matter, engagement, or job starts with the same drag -- extracting numbers from a PDF, sorting attachments, getting data into the system of record. It's where projects stall.
Compliance can't be a side hustle
ATO, ASIC, NCC, state-based licensing -- the cost of a single miss outweighs a year of fees. But the people doing it well are the ones you'd rather have on client work.
What we buildSix systems
Six systems
that pay back in months.
Every engagement is scoped to your specific firm, but most start with one of these. They are the workflows where AI moves from interesting to indispensable.
01
Accounting · Legal · ConstructionDocument intake & extraction
AI extracts structured data from contracts, invoices, trust statements, BOQs, RFIs, and engagement letters -- straight into Xero, MYOB, your practice management system, or your project ledger. The 40-minute manual entry becomes 90 seconds with a human in the loop.
Typical win → 20–35 hours per week reclaimed across a 10-person firm
02
Legal · Consulting · AccountingClient & matter onboarding
AI runs the intake conversation, pulls the documents, verifies the IDs, drafts the engagement letter against your templates, and stages it for partner sign-off -- before anyone on your team has touched the file.
Typical win → Onboarding time cut from 4 days to under 24 hours
03
All sectorsAutomated client comms & status
Clients ask the same questions in different words across email, SMS, and portal. AI drafts on-brand responses with the context of their matter, surfaces the questions only you can answer, and keeps every conversation logged against the right file.
Typical win → 60–80% of routine client questions answered without team time
04
Consulting · Construction · AccountingReporting & WIP visibility
Weekly client reports, WIP summaries, variance reports, project status -- generated from the data already in your stack. The partner gets a draft Monday morning. The client gets a report that doesn't read like every other consultancy's.
Typical win → Half a day per partner per week back on advisory work
05
Legal · Consulting · AccountingTime capture from communications
AI watches your emails, calls, and calendar (with consent), drafts the time entries against the right matter, and stages them for your one-click approval at the end of the day. The leaked hours come back as recovered revenue.
Typical win → 8–15% increase in captured billable hours -- pure margin
06
Legal · Construction · AccountingCompliance & quality assurance
AI reads every outgoing document against your compliance rules, your engagement terms, and your prior precedent -- flagging anything that doesn't match before it goes to the client. A second pair of eyes that doesn't sleep.
Typical win → Catch the costly errors at draft, not at audit
What you'd expect us to addressYes, we've thought
Yes, we've thought
about privilege, privacy,
and the ATO.
Australian data sovereignty by default. No client data leaves your environment without your sign-off, and never trains a third-party model. We design every system to fit the way your professional indemnity, privilege, and retention obligations already work.
We'll bring the privacy, security, and audit-trail documentation to the discovery call. If your professional body or insurer needs a sign-off, we've done the work before -- and we'll do it again.
Start with the pilotOne workflow. Thirty days.
One workflow. Thirty days.
$7,500 fixed.
We'll pick the single workflow with the biggest payback in your firm, ship it, measure it, and hand it over. If we don't hit the outcome we agreed on, you don't pay the final invoice.